Only have an hour to spare?
You can complete these six tasks in an hour or less to improve your online security.
1. Set up Two-Step Authentication
With Two-Step Authentication (2SA), you need to enter your password plus a code to access your online accounts.
To set up 2SA on a service or app:
- Download an authentication app like Authy or Google Authenticator.
- Scan the QR code for your service account or app, which will then be saved in the app.
To log in to your service or app:
- Enter your username and password.
- Your service or app will ask for a numerical code.
- Use the randomly generated code from your authentication app to get into your service or app.
2. Get familiar with the latest scams
Fraudsters come up with new scams all the time. The best way to avoid becoming a victim is to read up on the latest online threats so you know what to look out for. Here are two handy resources:
After that, check if your passwords have been stolen in (known) data breaches. Type in the email address you use to sign up for online services at:
3. Write an email fraud checklist
- The email claims to be an urgent or confidential request – especially in the subject line.
- It requests that you ignore your usual payment authorisation processes.
- The reply-to email address is different from the sender’s address.
- There may be grammar or spelling errors.
- Formatting, language or request is different from what you usually receive from the alleged sender.
4. Create stronger passwords
- Choose long, memorable passphrases rather than passwords – ideally a combination of words not usually used together.
- The more characters you use (alpha, numerical and symbol), the more difficult it is to crack.
- Download a password manager like LastPass, Dashlane or 1Password if you have trouble memorising complex passwords – then you only need to remember one password to manage it.
- Don’t click ‘remember this password’ on your browser.
- Never write down your password or store it on your computer.
5. Back up your data
Back up your data – keep backups both online
and offline. You can never be too careful. Here are some options:
- USB stick
- External hard drive
- Online storage (eg Dropbox or Google Drive)
- Operating system backup (in Settings on Windows)
- Cloud storage
- Print hard copies.
6. Switch on automatic updates
Your web browser is your first line of defence against many online threats. By enabling automatic updates, and encouraging your staff to do the same, you can help prevent a cyber attack on your operating system and applications.
- Windows 10: Start > Settings > Update & Security > Windows Update.
- Apple phone or tablet: Settings > General > Software Update > Automatic Updates.
- Android phone or tablet: Settings > Software Updates > Download Updates Automatically.
Adviser use only
This information has been prepared by Colonial First State Investments Limited ABN 98 002 348 352, AFS Licence 232468 (Colonial First State) based on its understanding of current regulatory requirements and laws as at February 2020. While all care has been taken in the preparation of this document (using sources believed to be reliable and accurate), to the maximum extent permitted by law, no person including Colonial First State or any member of the Commonwealth Bank group of companies, accepts responsibility for any loss suffered by any person arising from reliance on this information. This information is for the adviser only and should not be handed on to any investor. It does not take into account any person’s individual objectives, financial situation or needs. You should read the relevant Product Disclosure Statement (PDS) before making any recommendations to a client. Clients should read the PDS before making an investment decision and consider talking to a financial adviser. PDSs can be obtained from colonialfirststate.com.au or by calling 13 18 36.